10 Best Practices for Building Schedules That Comply with USACE Specs
Introduction
Building schedules that comply with the U.S. Army Corps of Engineers (USACE) specifications is critical for the successful execution of government contracts. These guidelines ensure transparency, accountability, and accuracy in project timelines. This article outlines 10 best practices to help project managers create USACE-compliant schedules using Primavera P6.
1. Establish a Clear Work Breakdown Structure (WBS)
A well-organized WBS serves as the foundation of a compliant schedule. Group activities logically to ensure clarity and accuracy in reporting.
2. Define Activity Codes
Assign proper activity codes to identify phases, responsibilities, and locations. Coding enhances schedule organization and aligns with USACE requirements.
3. Allow Open-Ended Activities at Start and Finish
To comply with USACE standards, ensure the first and last activities in the schedule are open-ended. This is necessary for proper schedule flexibility and realistic project flow.
4. Minimize Constraints and Lags
Excessive constraints or lags can distort schedules. Use them sparingly and document their necessity for compliance.
5. Maintain Reasonable Durations
Activity durations should not exceed 44 working days unless justified. Break down longer tasks into smaller, manageable activities.
6. Update the Schedule Regularly
Regular updates ensure that the schedule reflects actual progress. Include revised start and finish dates, percent completions, and updated resource assignments.
7. Use Resource and Cost Loading
USACE-compliant schedules must be resource-loaded. Assign labor, material, and equipment to tasks to track costs accurately.
8. Conduct Baseline Comparisons
Establish and maintain baseline schedules. Regularly compare them against current progress to identify variances and adjust accordingly.
9. Validate the Schedule with DCMA 14-Point Metrics
Run your schedule through the DCMA 14-Point Assessment to ensure quality. Address flagged issues like missing logic, excessive float, and invalid dates.
10. Submit Updates as Required
Follow the contractual guidelines for schedule submissions. Ensure updates include explanations for delays, change orders, and revised timelines.
Conclusion
Creating USACE-compliant schedules requires attention to detail, adherence to specifications, and regular updates. By following these 10 best practices, project managers can ensure schedule accuracy, compliance, and successful project execution.
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